University of Leeds

The LUTube replacement, VideoLeeds, is now live. From 28 September 2015, staff and students will no longer be able to publish new content to LUTube and should use VideoLeeds instead. Existing LUTube content will continue to be viewable until March 2016. Details

Simon Davis - Human Resources

Rights and licences - protecting your content and staying legal in LUTube

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Right and licences video transcript

When you place video content on the internet it is very important that you are clear about the rights of the video owners and the licence under which you are releasing it. When you upload a video, LUTube allows you to clearly state:

* Who owns the rights to the video

* The licence under which it is being displayed.

The options for each of these statements have been kept simple while allowing as much flexibility as possible and the choices you make will depend on where your video comes from and what you are prepared to allow other people to do with it.

The first section in the Upload screen, which you can also access by editing the properties to your video deals with Who owns the rights to the video. This section is a way for you to protect your rights as well as those of any third parties that might have rights to the content that you are using.

Remember that more than one person can and often does have rights to a video, for example you may have filmed a video but someone else may have performance rights to it because they appear in front of the camera while someone else may have written the music and so would have the rights to that part of the video. It is very important that you get permission from all the rights holders before you upload your content. You can find more information on this, including permissions and waiver forms for people to sign in the copyright help section of LUTube.

The options in the section are fairly self explanatory and cover all acceptable outcomes. The default option should be “I am the creator of this content and I jointly with The University of Leeds own all rights (including all copyright and performance rights) to it.” This is because if you have made a video in the course of your work then the University would normally claim some joint ownership to that video.

However this situation is not the same for all departments and staff so if in doubt check your contract or with your local librarian. If you made a video before you arrived at Leeds or completely independently of your work then you may be able to state that “I am the creator of this content and I own all rights (including all copyright and performance rights) to it.”

The second major section on the upload screen covers the licence requirements of your video. This will be displayed with your video on LUTube and will tell viewers on LUTube what they can do with your content.

The first two options for specifying the licence that you are publishing your work under are based on Creative commons licenses. Creative commons licences provide a way for you to retain your rights while allowing others to re-use your work as long as they give you attribution. The two options are very similar but allow you to choose whether users can modify your work or not. If you select either of these options then a link to more details about the licence is included with your content.

The third option is the all rights reserved statement which is more commonly associated with standard copyrights. This means that you retain all rights to your work and viewers can watch the content but cannot reproduce, redistribute, copy or use in any other way. While more restrictive than the creative commons options this ensures that your work will not be used in any other way without your approval.

The fourth option allows you to specify any other licence that has been agreed or you want to specify for your content. This might be necessary for example if you are using 3rd party content by special agreement and you needed to include additional information along with your content. If you choose this option then you will need to include additional information in the box below and this will be shown alongside your video.

You should note that you can also use this box to provide additional copyright information in conjunction with any of the other licensing requirements.

The final option within the licences section is to upload content under the terms of the Educational Recording Agency or ERA licence. This is a special licence that the University pays for which allows you to record and distribute copies of programs broadcast on terrestrial TV for educational purposes under certain conditions. You can also use this licence to share recordings from TV online with your students under certain conditions.

Selecting the ERA licence also requires you to provide additional metadata about the video such as the date, time and title of broadcast before you can upload your content. You can find out more about the specifics of complying with the ERA licence on the LUTube help section and on the library web pages.

We know that understanding rights and licences for online video content can be quite complicated, but it is important that you know how to protect your own rights and stay within the law. We have tried to keep things simple for you on LUTube while giving you the flexibility that can cover all the possible scenarios that you could need. You can get more advice on rights and licences including the ERA licence from the LUTube copyright advice page, the library web pages or your local library support officer.